Job Information
Carnival Cruise Line Sr. Billing Coordinator in Miami, Florida
Job Description
The billing coordinator will support the warehousing and logistics team by engaging in all aspects of the departments' full cycle billing process, including accurate and timely invoice allocation and reconciliation, gathering and archiving backup documentation, following up to resolve issues, ensuring timely payment to suppliers, and serving as main point of contact to update vendors' records in Oracle. The successful candidate will possess outstanding planning, time management, and organizational skills. Superior attention to detail and the ability to meet tight deadlines while handling a variety of tasks and requests. Candidates must be efficient using MS Excel spreadsheets to effectively allocate invoices using a variety of formulas.
Job Functions:
Process a high volume of invoices (over 3K invoices per month). Handle tracking for freight and logistics accounts, which includes collecting and analyzing data to validate information provided by vendors, using MS Excel spreadsheets with advanced formulas for recording and tracking.
Research and resolve billing issues related to vendor payments, invoice processing, rate discrepancies, missing backup documentation and vendor updates in Oracle, or escalating when required.
Assist with month-end accruals and year-end closing processes. Track invoice submissions, download and archive vendor backup documentation, review suppliers’ statements and provide payment updates. Maintain billing spreadsheets for monthly forecast and review with department management.
Team up with Global Supplier Maintenance to update and set up new suppliers in vendor maintenance system, complying with multi-step process per company policy.
Process multi-step network access requests for external contractors, including remote access to Infoship and Oracle.
Process check payment requests for the department.
Schedule repairs and service for warehouse facility to include equipment and building operations.
Sort mail from vendors and forward invoices to AP.
Required for all Jobs:
Performs other duties as assigned
Complies with all policies and standards
Qualifications:
Education: Associate’s degree. Completion of a technical school or equivalent combination of education, training and experience required.
Work Experience: At least 2 years of progressively responsible experience providing invoice processing, reconciliation, coordination, and administrative support required.
Knowledge, Skills & Abilities:
Working knowledge of accounting principles. Excellent follow-up skills and ability to manage multiple projects to completion. Strong attention to detail, high level of flexibility and ability to function in a dynamic environment. Excellent written and oral communication skills. Demonstrated sense of urgency in completing assignments. Professionalism in dealing with vendors and senior professionals is imperative. Highly organized, self-motivated, and able to work independently. Demonstrate strong analytical skills.
Must have strong command of Microsoft Office programs. Excel proficiency (knowledge of v-lookups and pivot table formulas preferred, but not required). All candidates will be required to complete MS Excel testing.
addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
Travel: No travel.
Work Conditions: Work primarily in a climate-controlled environment with minimal safety/health hazard potential.
The hourly range for this role is $19.00-$25.00. Offers to the selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.
At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
Health Benefits:
Cost-effective medical, dental and vision plans
Employee Assistance Program and other mental health resources
Additional programs include company paid term life insurance and disability coverage
Financial Benefits:
401(k) plan that includes a company match
Employee Stock Purchase plan
Paid Time Off
Holidays – All full-time and part-time with benefits employees receive days off for 7 company-wide holidays, plus an additional floating holiday to be taken at the employee’s discretion.
Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
Sick Time – All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
Other Benefits
Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
Personal and professional learning and development resources including tuition reimbursement
On-site preschool program, wellness center, and health clinic at our Miami campus
#LI-GS1
#LI-Hybrid
About Us
In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
Carnival Cruise Line is the most popular cruise brand in North America and operates a fleet of ships designed to foster exceptionally safe, fun and memorable vacation experiences at an outstanding value. Our employees have a responsibility to be accountable for all actions. We consider the environment in all aspects of our business and have a responsibility to put safety and sustainability first. We live and share a positive attitude which is based on fostering an environment of inclusion, trust, a willingness to listen, openness and integrity. Doing this helps us to achieve our ultimate goal, which is to include FUN in everything we do! Speaking of fun, we are officially certified as a Great Place to Work aboard our ships as well as in our global corporate headquarters!
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical orsensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf